Advanced Enterprise Technologies, Inc.
Table of Contents

Funds

Funds are the major account categories within the Accounts Receivable module. Each category references three related accounts identified by general ledger codes: Accounts Receivable, Revenue, and Cash. The codes are used for the journal entries that record all financial transactions.

Access Funds

Add a Fund

Edit a Fund

Archive a Fund

Access Funds

  1. From Quadra, access Administration.
  2. On the left hand menu, go to Accounts Receivable.
  3. Click Funds.

 

Add a Fund

  1. Open Funds from Administration.
  2. On the main Funds page, click Add Fund.
  3. Fill out the Add Fund form:
    • Enter a Fund Description.
    • Enter in the General Ledger Codes for Accounts Receivable, Revenue, and Cash.
    • Enter a Scanline code, which is optional and is used to build scanlines on custom invoices.
    • Select a Sort Order.
  4. Click the Save icon. 

The Scanline code is used on the backend of Quadra to help build scanlines on custom invoices. Please contact AETI to integrate this feature into your organization's invoicing process.

Edit a Fund

  1. Open Funds from Administration.
  2. Select a fund from the list and click the Edit icon. 

  3. Edit the Fund Description and/or Sort Order as needed.
  4. Click the Save icon. 

Funds cannot be deleted. Archiving funds keeps historical data but deactivates the fund. Archived funds will no longer appear in the Accounts Receivable module or reports. This action can be reversed if needed.

Archive a fund

 

  1. Open Funds from Administration.
  2. Select a fund from the list and click the Archive icon. 
  3. In the confirmation box asking if you are sure you want to archive this fund, click OK.